Download a printable PDF copy of our new Celebrations and Parties Brochure
1. The Mayfield Room
Our Mayfield function and events room is perfect for your celebrations...
...with it's stunning views over the Mayfield Valley and access to your private terrace area. The room is a beautiful, versatile space to enjoy your special occasion.
We can accommodate up to 60 guests for a formal sit down meal or up to 100 guests for a less formal buffet.
There is no room hire charge...
...when food and/or drink totalling £600.00 or more is pre-ordered for your event.
When less than £600.00 worth of food and/or drink is pre-ordered a £150.00 room hire charge will apply.
2. Marquees
The addition of our fully-lined marquee on the terrace allows you to increase your number of guests.
- 12m x 6m:
capacity for an additional 80 guests
An extra charge may apply.
3. Drinks
Whether you're starting your celebrations with a drinks reception or enjoying a glass of wine with your meal, we offer a wide range of drinks to suit all occasions, budgets and tastes.
Arrival and Toasting Drinks - priced per person
- Prosecco/Cava £3.95
- Bucks Fizz £3.25
- Orange Juice £1.95
- House Champagne £6.95
- Premium Champagne £8.95
Table Wine - priced per bottle
- House Wine £13.95
- Premium Wine £19.95
4. Canapes
Why not enhance your drinks reception by serving a selection of our delicious homemade canapes.
This provides you with a chance to relax and socialize with friends.
£1.95 each per person
- Beef and Horseradish filled Yorkshire Pudding
- Miniature Prawn Cocktail
- Sweet Chilli Chicken Skewer
- Jacket Potato with Sour Cream and Chive
- Wensleydale and Red Onion Chutney Tart
- BBQ Chicken Bruschetta
- Prawn and Chorizo Skewer
- Green Olive and Mozzarella Sticks
5. Dining
If you are considering a formal approach to your celebrations...
...our dining options have been created with the versatility to cater for all tastes and budgets, whether you wish to create a four course banquet or a simple meal.
We can seat up to 140 guests with various seating arrangements (dependant on guest numbers).
All of our dining menus include some vegetarian options and we are very happy to provide further options on request. We can also cater for any specific dietary requirements - our dedicated events co-ordinator and chefs will be happy to discuss any requests that you may have.
For a less formal or lighter selection, we offer a range of buffet options.
Click the tabs below to view our current dining options by course.
Half portions of all adult banquet options are also available to children. An upgrade cost may apply
6. Buffet
For a less formal approach to your celebrations.
Browse our buffet menus and design a delicious buffet, bespoke to your event.
Whether you
would prefer a finger buffet of sandwiches or a large platter, the choice is yours.
We also offer hot-fork selections to provide a more wholesome approach to your celebrations.
All of our buffet packages include vegetarian options and we are happy to provide further options on request. We can also cater for any specific dietary requirements - our dedicated events co-ordinator and chefs will be happy to discuss any requests that you may have.
Alternatively, we also offer hog roasts - an increasingly popular way to cater for your guests in both formal and
informal settings.
We can provide a selection of meats and accompaniments.
Click the tabs below to view our current set buffet options.
A selection of closed filled sandwiches
£2.70 per person
A selection of tortilla wrap roulades
£3.50 per person
A selection of filled bread rolls and bagels
£4.50 per person
A selection of Pizza slices
£3.25 per person
A selection of savoury bites
£4.50 per person - choose three options
Platters
priced per person
Hot Buffet
priced per portion
Extra Buffet Options
Hog roasts are becoming an increasingly popular way to cater for wedding guests in both formal and informal settings.
We can provide a variety of meats and accompaniments.
Please speak to our wedding co-ordinator for full details.
7. Finishing Touches
Bespoke seating plan
...for your meal
Please ask our events co-ordinator for more details
Name Cards
...for your table place settings
from £0.75 per person
Chair Covers
...for your meal
£3.50 per chair
Image by Matt Lollar
Music
Whilst you're dining:
We can play your bespoke playlist through our in-house PA system from CD, MP3 player or iPod.
After your meal:
...book our house DJ and disco: £275.00
...book our disco lights and PA system and play your own music: £150.00
8. Accommodation
Make it a night to remember! You and your guests can stay the night...
...in one of our 13 classic, superior and luxury ensuite bedrooms.
Choose from*:
- The superior 'Hayloft'
- A spacious family room
- One disabled access room
- Three classic twin rooms
- Six classic double rooms
If you book all available rooms we offer an exclusive advance rate for you and your guests, with a full cooked breakfast included.
Please see our seperate accommodation page for full details of our rooms and facilities.
*please note that rooms are subject to availability
9. What to do next
If you're ready to plan your celebration...
...the next step is to book a chat with one of our events co-ordinators.
Whether you wish to simply ask a few questions or go ahead and book your big day, our events co-ordinators will be able to guide you through the process.
Your first meeting will normally be an informal chat for you to get to know each other, swap ideas and advise us of any requirements that you may already have.
If you have a date in mind we will check the availability and provisionally hold it for up to two weeks, after which a deposit will be required to formally book the date.
With the basic details in place, you can sit back and relax as our events co-ordinators will guide you through the process
up to the day of your celebration.
Our events co-ordinator will be on hand throughout your celebration to ensure that everything is perfect.
10. Terms & Conditions
Download a printable PDF copy of our Celebrations & Parties Terms & Conditions
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Securing your venue
After speaking with our events co-ordinator, we will be happy to provisionally hold the venue for your event for up to 7 days. After 7 days all unconfirmed bookings will be automatically released.
To confirm your booking a non-refundable/non-transferable deposit of £250.00 is required with a completed and signed 'terms and conditions' form. -
Final decisions and payments
For us to ensure that your event runs as smoothly as possible, you must make a formal appointment no less than one month before the date of the event to discuss all details and requirements. After this appointment a pro-forma invoice, based on the expected requirements will be issued (this will not include guest accommodation).
Payment in full of this invoice must be received 14 days prior to the event. On the day of the event a final invoice will be issued for any outstanding balance. This balance must be paid before departure.
All monies paid as deposit or balance are non-refundable and non-transferable to pay for any other parts of the event, for example accommodation or drinks.
We accept payments made by cash, bank transfer, debit card, credit card or cheque. All cheques must be made out to Ringinglow Ventures Limited. Please note that if you are paying by cheque your function will not be confirmed until the cheque has cleared. We require seven working days to process personal cheques as payment. -
Numbers
We reserve the right to set a minimum number to be charged for the event. Approximate numbers must be confirmed at the time of booking. Final numbers must be confirmed 14 days prior to the event and this will be the minimum number at which you will be charged on your proforma invoice.
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Cancellations
If you cancel your booking, a charge will be made calculated on the total value of the booking at the time of cancellation. Charges will be calculated using the scale below:
- 30% - cancellation within 12 months of the event
- 50% - cancellation within 6 months of the event
- 75% - cancellation within 3 months of the event
- 100% - cancellation within 28 days of the event
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Data Protection Act
All information which is supplied to The Norfolk Arms is held in accordance with the data protection act 1998. The information will only be used to inform you of any offers and promotions which we may believe may be of interest. Under no circumstances will we disclose personal information to any other organisation or third party.
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Corkage
Guests may not bring any beers, wines or spirits for consumption on the premises without prior written consent and the payment of corkage per item to The Norfolk Arms. This includes gifts and favours.
The Norfolk Arms reserves the right to remove from the premises any person deemed to be consuming any beers, wines or spirits that have either not been permitted or purchased from The Norfolk Arms. -
Licensing
The Norfolk Arms reserves the right to refuse service of alcohol to any client that they deem unfit.
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Personal Property
The Norfolk Arms will not be held responsible for any loss or damage caused to personal possessions, cameras or vehicles brought onto the premises including gifts and favours. If any property that has been found by The Norfolk Arms requires posting then the total cost for postage will be charged.
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Accommodation
Once your booking has been confirmed you may block book all 13 hotel rooms, with your understanding that these are subject to availability, pricing variations and location throughout the hotel.
You are responsible for the allocation of the rooms to your guests. A full list of allocations must be given to us in writing 14 prior to your event. Any rooms which are not allocated by that date will be released. -
External entertainment and suppliers
All external entertainers and suppliers that are using the electrics of The Norfolk Arms must supply a portable appliance test certificate for equipment as well as a copy of their public liability insurance to a minimum of 5 million pounds.
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Decorum
The Norfolk Arms reserves the right to refuse admission and remove fron the premises any persons whose behaviour or condition in the opinion of the staff interferes or is likely to interfere with the enjoyment of other guests or clients of The Norfolk Arms.
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Menu and Pre-orders
Please note that all menus are subject to change and in some cases may be substituted. Your menu choices must be submitted to The Norfolk Arms no later than eight weeks prior to your event. If a guest has a serious allergy to a particular food, it is your responsibility to ensure that The Norfolk Arms is made aware of this in writing. We accept no responsibility for any adverse effects suffered as a result of this, unless advised.
When finalising banquet menu options, only one choice per course may be selected with the exception of vegetarian options and dietary requirements. -
Brochure and buffet information
All information and prices contained within this brochure are correct at the time of publishing and are subject to change without prior notice. The Norfolk Arms cannot accept any responsibility for errors or omission and all arrangements featured are subject to availability. Photographs are for illustrative purposes only.
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Damage
The Norfolk Arms is a Grade II listed building. You are responsible to make good any damages to fixtures, furniture, buildings and outside areas that are caused by you, your guests, agents or their employees (this list is not restricted to those persons mentioned).
The Norfolk Arms advises that it will take whatever action it considers necessary to protect it's property, contents, employees and/or agents if they consider these to be threatened in any way by the actions of you, your guests, external entertainers, suppliers or contractors. The Norfolk Arms accepts no liability for any loss or damage that you, your guests, external entertainers, suppliers or contractors may suffer under these circumstances. -
Miscellaneous Items
Permission must be obtained from The Norfolk Arms before any decorations are attached to the walls, floors and ceilings.
Under no circumstances are fireworks or Chinese lanterns to be used, due to the damage they can cause to the surrounding agriculture and wildlife. Should you fail to comply with this rule, The Norfolk Arms and it's parent company Ringinglow Ventures Ltd accepts no liability for the damage to surrounding areas or businesses, therefore you understand that you are liable for any damages or charges that are brought. -
VAT
All prices quoted include Value Added Tax which is issued by the government. At the time of printing all VAT rates are correct. The Norfolk Arms reserves the right to adjust the prices to reflect any changes issued by the government.
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Failure to comply
The Norfolk Arms will not be liable for failure to comply with any terms and conditions of this aggrement to the extent such compliance is prevented, hindered or delayed by any cause beyond it's control. This includes but is not limited to: storm, fire, explosion, flood, action of any government or governmental agency, shortage of materials or goods. strike or lock-out and acts of god.